AJS MOTORCYCLE CLUB
Presents
KING OF THE SAND
SUPPLEMENTARY REGULATIONS
EVENT: BERRY SWEET KING OF THE SAND
DATE: Sunday 4th June 2023
WHERE: AJS Motorcycle Club
Wattle Avenue, Neerabup WA 6031
EVENT CONTACT: Craig Gaske and Kerry O’Leary
INDEMNITY
MOTORCYCLE RACING IS DANGEROUS AND CAN RESULT IN INJURY TO COMPETITORS AND DAMAGE TO MACHINERY.
These supplementary regulations are important documents, which affect your legal rights and obligations. Read these documents carefully and do not agree to terms and conditions of entry for this competition unless you are completely satisfied that you understand the contents and agree to be bound by them.
1. ANNOUNCEMENT & JURISDICTION
The AJS Motorcycle Club (AJS), hereafter called the Promoter will conduct the meetings in conjunction with the Manual of Motorsport General Competition Rules of Motorcycling Australia, these Supplementary Regulations and additions or amendments approved by Motorcycling WA
The Event is open to all holders of a Junior National Competitive Licence valid only to enter the MX3 Class and the MX2 class (MX2 15 years Endorsement applies), Senior National Competitive Licence, or by applying for a One Event Competition Licence.
2. OFFICIALS
Officials are appointed with the approval of Motorcycling WA. Control will be under the Clerk of Course with the supervision of the Steward/s of the meeting who reserve the right to alter, postpone or cancel all or part of the event program if required, without notice.
The following officials will be overseeing the meeting:
Steward: Dean Doyle and Craig Gaske
Clerk of Course: Paul Donohoe
Race Secretary: Kerry O’Leary
Machine Examiner: TBA
3. ELIGIBLE CLASSES AND EVENTS
CLASSES
MX1 - 122cc and over *Classes may be combined
MX2 - 122cc up to 250cc dependent on entries at the
Clubman All Capacities discretion of the promoter
Veterans 40+ All capacities
MX3 – 122cc to 150cc 2 stroke & 250cc 4 stroke
Women All Capacities
EVENTS
MX1 15 min plus 1 Lap *3 Rounds of each Class
MX 2 15 min plus 1 Lap time permitting.
Clubman 5 Laps
Veterans 40+ 5 Laps
MX3 15 min plus 1 lap
Women 5 Laps
The King of the Sand Shootout will be run before the start of the second round of racing and this event will comprise of the top 15 from MX1 and the top 15 from MX2 class and 10 wildcard entries which can be selected either the remaining MX1, MX2, Clubman, Veterans or Women at the promoter’s discretion, The MX3 Class riders and any MX2 Rider that is 15 years old and riding on an MX2 15 Years Endorsement are not eligible to for the shootout. 40 Riders complete one lap sprint, top 20 advance to next round, 20 riders reduced to 10, to 5 riders based on results of each subsequent lap sprint when 5 riders are achieved then two riders will be eliminated with the remaining 3 riders to race to determine the final winner of the Shootout.
The King of the Sand Feature race will be run at the end of the third round of racing and this event will comprise of the top 15 from the MX1 and the top 15 from the MX2 class and 10 wildcard entries which can be selected either the remaining MX1 and MX2 Clubman, Veterans or Women at the promoter’s discretion, The MX3 Class riders and any MX2 Rider that is 15 years old and riding on an MX2 15 Years Endorsement are not eligible for the King of the Sand Feature Race.
Riders must have had their 16th birthday to be eligible to enter and compete MX1, MX2, Clubman, Women and Veterans Classes and hold a Senior National Competition Licence at this event. A Rider who holds an MX2 15 years endorsement may only enter the MX2 class. Riders must have had their 14th birthday to be eligible to enter and compete in the MX3 Class at this event.
MINIMUM/MAXIMUM RIDERS - The maximum number of entries that will be accepted per class is forty (40). The minimum number of entries to constitute a class is 8 riders. Classes may be altered to suit entries received.
4. ENTRY FEES
Entries are via Register Now and will close midnight 28th May 2023, late entries may be taken up to the 31st May 2023 riders may not appear in the official program should one be produced and a late fee of $20.00 may apply. In the case of postponement or abandonment of the meeting, all or any part of the entry fee may be retained by the AJS with the approval of the Executive Committee.
Only entries received through Register Now and accompanied by the correct fee will be accepted. Refunds will be given to riders not able to attend the meeting due to injury/Medical reasons only. Notice of 48 hours will need to be given in writing and emailed to the Race Secretary with a medical certificate. A$10.00 Admin fee will be charged.
PLEASE NOTE: MWA Licence Required for this event, if you do not hold a valid MWA Licence you will need to purchase a One Event Competition Licence ($78) which must be purchased through Ridernet prior to the event.
Competition Classes
Entry fee $80.00 per class plus $15 Transponder Hire
$80.00 per class plus $5 Transponder Admin Fee if you have own transponder.
Extra class $20.00 plus $15 Transponder Hire
$20.00 per class plus $5 Transponder Admin Fee if you have own transponder.
Each entry will get the rider in for free, all other people ie mechanic etc will pay $10.00 at the gate on entry No Exceptions. All Kids under 16 free entry.
Sponsors names will be accepted, sponsors will be shown next to a rider’s name in a programme at the promoter’s discretion. Due to space restrictions some sponsors may not be listed.
5. TRANSPONDERS
Transponders will be compulsory at this meeting, Transponders can be purchased through My Laps, or hired for $15. A $5 admin fee will apply for those supplying their own transponder, please ensure for those supplying their own transponder that it is fully charged. It is compulsory to have purchased and fitted a transponder bracket prior to this meeting. Transponder brackets are available for purchase for $15 from the Transponder Operator at the meeting. You must supply your own cable ties.
Conditions:
- When a transponder is transferred to the competitor, it is the competitor’s responsibility for any repairs or replacement cost of the transmitter if damaged or lost.
- It is the competitor’s responsibility to ensure the transponder is mounted correctly, and securely to prevent damage from fouling other components on the machine.
- It is the competitor’s responsibility transponders are returned in good condition at the end of the event, or if due to machine failure or injury before the machine leaves the pit area.Competitors WILL be fined $50 for not returning transponders on the day.
- Transponders must be returned to the designated person as advised at riders briefing.
- If you do not return your transponders within 30 minutes from the conclusion of racing you will have 7 days to return your transponder to the MWA Office. If you do not you return it within 7 days you will receive a $350.00 replacement invoice and your license will be instantly suspended until you return the transponder or you pay the invoice.
- Transponders must be fitted for all practice sessions.
- NOTE: The onus is on the guardian/rider to ensure transponders are on machines prior to each event.
Please download order forms the website www.motorcyclingwa.org.au and forward to Motorcycling WA.
6. MEDICAL SERVICES
St John’s First Aid will be in will be in attendance there will be four (4) medics and a medical buggy to remove any injured riders from the track. It is a condition of entry that First Aid MUST be accepted whenever deemed necessary by the attending first aid officers. The Clerk of Course and the Steward have the right to refuse further participation if first aid treatment is refused.
7. MACHINE EXAMINATION
Self-scrutineering will in place at this event all classes may self-scrutineer. Self-scrutineering forms will be sent to applicable entrants via final instructions email please download and prefill. Spot checks will be completed on the day and machines damaged during competition may be required to be reinspected at the discretion of the chief scrutineer.
All competitors must have the correct matching race numbers clearly visible on bikes, jerseys and body amour. Please check that the number board background colour and the numbers colour on your bike are correct as per the GCR 8.15.3.2 2023
As per the GCR 8.13.2 Helmet Cameras and 8.13.2.1 Cameras may be fitted to the Motorcycle provided they are securely mounted. Camera mounts are subject to approval by the Chief Scrutineer. Helmet cameras are not permitted unless the camera is integrated into the helmet, by design of the manufacturer.
Tear-offs are banned for all Off Road related disciplines as per Appendix A GCR 17.1.8, however as per Appendix A GCR 17.1.8.3 b) Exemptions are available for Junior, Senior and Classic Motocross events by application of the Track Licensee to the Relevant Controlling Body. i) Automatic exemptions will apply for Supercross events held at temporary tracks and venues.
AJS Motorcycle Club has an exemption, tear off’s are allowed at this event.
ALL MACHINES MUST CONFORM TO THE GENERAL COMPETITON RULES. Machines may be measured; bore and stroke, and fuel samples taken at random. The steward will be responsible for the decision to measure machines on the day. Any machine may be measured at the request of the steward or under protest. It is a condition of entry that all cost will be borne by the entrant for machines measured under the instruction of the Steward.
Noise testing will be conducted as per GCR 8.22.1.1 for Solos.
A rider is allowed to change bikes right up to the start of the race as long as both bikes are eligible for the class, designated to the one rider, identical numbers and have passed machine examination. Notification is not required to the Clerk of Course in the above case, but if a rider wishes to use another competitor’s bike in place of his own then formal notification to the Clerk of Course at least 10 min prior to the race in which the substitution is to be made.
8. RACE CONDITIONS
PRACTICE
Practice will commence no later than 7:30am on the day for all classes. Minimum Three (3) laps, time permitting.
START METHOD
Self-penalising drop gates. Clutch start. 15 second board displayed to all riders for full 15 seconds.
- At the end of 15 sec a 5 sec board will be displayed.
- The gate will drop between 5 and 10 seconds after the 5-sec board is shown.
Riders to be in start gates for the next race as soon as practical.
Pit Board Area/ Mechanic Area
One person per rider only and must be over 16 and signed on prior to first race.
GATE POSITIONS
Gate positions will be drawn by ballot by the rider on the day for the 1st race only eg peg # 1 equals first pick. Gate position will then be determined for the following races by your previous race placement. DNF riders will have last gate pick in reverse order of DNF. Only authorised officials will be permitted on the starting line and only 1 assistant over 16 years of age per rider is permitted on the start line.
Competitors only will be allowed to select and prep start gate area with assist from crew member only with the competitors machine. There is to be no “Farming” to the front or rear of the start gates and no stepping over the gate onto the track proper. As per the GCR’s 8.16.4.7
FINISHING
A one-lap board will be displayed to the riders indicating when one lap remains. The chequered flag will be displayed to signal the race is finished. A competitor finishes and qualifies for inclusion in the results if the competitor.
a) Completes not less than 50% of the race distance; and
b) Is shown the chequered flag on crossing the finish line.
Scoring
Scoring will be as per GCR 8.16.13.1 for all classes at this event.
9. COMPLAINTS AND PROTESTS
‘On track’ complaints and protests may be initiated by the competitor only. Should a competitor have a complaint regarding an incident ‘on track’, then this needs to be conveyed by the COMPETITOR ONLY. For Senior competitors, the competitor must return immediately to the pits, then present their complaint to the Clerk of Course. For Junior competitors, the competitor must use the Purple Flag procedure as per GCR 5.1.6.4.c. Should the complaint not be resolved to the satisfaction of the competitor, the competitor may then make a formal protest to the Steward by submitting a protest form to the Clerk of Course. This process applies to incidents ‘on track’. All other ‘off track’ incidents refer directly to the Clerk of Course. Refer GCR’s.
10. EVENT SCHEDULE
It is compulsory that all riders are in attendance at the Riders Brief along with one parent/guardian if rider is under 18 years of age.
5.30am Pits open
6.00am to 7:00am Sign on & Scrutineering
7.20am Riders Brief
7:35am Practice
PRACTICE - first lap will be under stationary yellow flag
Veterans/Women 3 Laps
MX2 3 Laps
Clubman 3 Laps
MX1 3 Laps
MX3 3 Laps
RACE FORMAT – subject to change on the day
Women 3 x 5 Laps
Veterans 3 x 5 Laps
MX2 3 x 15 min plus 1 lap
Clubman 3 x 5 Laps
MX3 3 x 15 min plus 1 lap
MX1 3 x 15 min plus 1 lap
King of the Sand Shootout - Shootout King of the Sand Feature Race – 10 Laps
11. AWARDS
Trophies and prizemoney will be awarded on entries received as per the schedule set out below based on minimum 20 riders per class for MX1 and MX2 and 10 riders per class for Clubman and Vets. The Promoter has the right to decrease the prizemoney pro rata at their discretion based on entries.
Holeshot awards will be awarded on the day for each class for each round to the value of $50 per holeshot.
There will also be a Holeshot award valued at $500 for the King of the Sand feature race, to be eligible to receive this award the rider who gets the holeshot in the feature race must complete at least 50% of the feature race.
Fastest Lap of the Day will be awarded to the value of $100 per class to the rider with the fastest lap time in their nominated class.
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1ST
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2ND
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3RD
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4TH
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5TH
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6TH
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7TH
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8TH
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9TH
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10th
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MX1
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$1300
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$900
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$700
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$600
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$500
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$350
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$300
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$200
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$100
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$50
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MX2
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$700
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$500
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$400
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$350
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$300
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$250
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$200
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$150
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$100
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$50
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CLUBMAN
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$250
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$200
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$175
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$150
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$125
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$100
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$80
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$60
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$40
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$20
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VETERANS
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$250
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$200
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$175
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$150
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$125
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$100
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$80
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$60
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$40
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$20
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WOMEN
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$225
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$150
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$100
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$75
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$50
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MX3
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$500
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$350
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$300
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$250
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$200
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$150
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$100
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$75
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$50
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$25
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SHOOTOUT
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$500
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KING OF THE SAND
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$2500
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Presentation will commence 30min after last event.
12. FLAG MARSHAL DUTIES
Persons who are required to do flag duties must sign on. There will be one flag shift. ALL Flag Marshals must attend the Flag Marshals Briefing at the base of the timing tower area at 7:10am and will need to be in position at their allocated flag points immediately following the Riders’ Briefing. ALL FLAG MARSHALS MUST REMAIN AT THEIR FLAG POINT UNTIL THE FINAL RACE HAS BEEN COMPLETED
All Flag Marshals must meet at the designated meeting place to be accounted for before proceeding to their
Marshalling positions. In the case where a marshalling duty is being shared by more than one person. All marshals must sign on and ensure that they are wearing a reflective safety vest before proceeding onto the track.
Flag marshals will be provided lunch and water throughout the day.
13. GENERAL RULES
- No alcoholic beverages allowed in pits or racing circuit.
- Open pits will run during this event, machines may be ridden from the pitting areas at slow walking pace, via the marked area. Engine may be running to assist.
- Dogs will not be permitted (except registered guide and assistance dogs).
- Enclosed footwear must be worn in the pits and on the circuit at all times.
- No pit bikes, E-scooters or E-Bikes permitted.
This is a licenced event – NO BYO alcohol.
- Bar and Canteen available
14. FACILITIES
Full Canteen and Bar facilities available
15. RIGHT TO USE IMAGE
It is a condition of entry that consent is given by the entrant/rider and /or parent/guardian for all photographs and electronic images (including moving images) that may be taken during the event by or on the behalf of the Promoter, or with permission of the Promoter. All such images are the property of the Promoter and will only be used in accordance with the Motorcycling Australia Member Protection Policy and for the purposes of promotional or other purposes without further consent being required.
There will be drones in operation at this event, all operators will be licenced and adhere to the Drone Policy.
For further information on the above Policies please refer to the Motorcycling Australia website www.ma.org.au
16. CODES OF BEHAVIOUR
All competitors, officials and parents are reminded of MA’s zero tolerance of poor behaviour, either on or off track. The codification of the behaviours expected of MA members and all who attend or participate in motorcycling is contained within MA’s policies, including its Member Welfare Policy and its Social Media Policy, which can be found at Policies - Motorcycling Australia (ma.org.au).
17.TRACK INSPECTION
All competitors will be given the opportunity to walk and inspect the track prior to any on track participation. This inspection must be done on foot and competitors are reminded that service vehicles may be in operation on the circuit at this time.
17.1 Track Dissatisfaction Competitors who are not satisfied with any aspects of the track can present these concerns to the Clerk of Course if those concerns cannot be resolved, the competitor will be invited to withdraw from the meeting.
18. ANTI-DOPING POLICY
18.1 All competitors and officials are advised that drug testing may take place in accordance with MA’s Anti-Doping Policy, as carried out by the Australian Sports Anti-Doping Authority. Refer to MA website for details.
18.2 If any doubts exist over banned substances, it is recommended competitors contact the Drugs in Sport Hotline, ph: 1800 020 506. When drug testing takes place, the payment of prizemoney may be delayed at Motorcycling WA’s discretion until the results of the tests are known.
19. DRUG AND ALCOHOL TESTING
All competitors and officials are advised that random drug and alcohol testing may take place during the competition. Refer to MA website for details on the Safety Policy – Drug and Alcohol testing.
20. ELECTRONIC COMMUNICATIONS AND SOCIAL MEDIA
All competitors, officials and parents are reminded of MA’s Electronic Communications and Social Media Policy, found at www.ma.org.au, which sets out a framework for acceptable online behaviour where communications involve fellow MA members, volunteers, officials, coaches, sponsors, partners, staff and any other connected persons.
21. INSURANCE
21.1 National Personal Accident Scheme provides basic cover for death and permanent disability. Full insurance details can be found on the Motorcycling Australia website www.ma.org.au
21.2 Ambulance Insurance is compulsory for licensees.
It is strongly recommended that competitors give consideration to taking out weekly benefits insurance.
22. ADDITIONAL INFORMATION
ENQUIRIES: Craig Gaske 0419464126 or Kerry O’Leary 0450361838
