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Organiser

Triathlon WA


Welcome to the 2020-21 Triathlon WA Event Application Form. This form will allow you to apply for events that you wish to be sanctioned and advertised by Triathlon WA, as well as applying for State Championship and / or Triathlete of the Year status for selected event disciplines. 

2020-21 will see a revised Triathlete of the Year State Series format which is expected to consist of between 7-10 events. The series will consist of a mix of State Championship events as well as additional events which are consistent with the quality, size and profile required of an event to be included as part of the Triathlete of the Year series.

Triathlon WA understands that while avoiding clashes between events on a particular date is extremely difficult, we will be consulting with Race Directors to limit the overlap of events as much as possible. Further to this, as a general principle, Triathlon WA will not promote events that clashes with select State Championship event. We encourage all Race Directors to engage with Triathlon WA as soon as possible to discuss your proposed event dates so that we can avoid date clashes as much as possible. 

2020-21 Event Application Fee $100 per event listed (including GST).

The fee entitles you to the following:

  • Event information included in TWA online calendar on TWA webpage & TA Website
  • Four event promotion opportunities through TWA social media pages - combination of Facebook, and Instagram
  • Event information included in coming events on front page of TWA website
  • Event information promoted and emailed to all TWA members in the month prior to the event

It is a requirement of making an application for inclusion on the calendar that the Race Director takes all reasonable steps to ensure that the event is subsequently sanctioned. Failure to gain sanctioning approval will require a further payment to TWA of $500 to cover the administration costs of advising TWA members of the changed status of the event. 

It is a requirement that the race organizers are currently in good financial standing with Triathlon Australia and Triathlon WA in relation to any fees due for current season events. 

Please note there are minimum requirements for event inclusion on the TWA race calendar which are outlined in the document ‘Requirements for Sanctioned Triathlon WA Calendar Races. Further to this, Race Directors who are successful in being selected to host a State Championship or Triathlete of the Year event will be required to enter into an Event Agreement with Triathlon WA which outlines TWA’s obligations to the Race Director as well as the Race Directors requirements for hosting a State Championship or Triathlete of the Year event. Please refer to the attached documents:

Minimum Requirements for TWA Sanctioned Events

2020-21 State Championship Events - Overview For Race Directors

The application form allows you to select from the following event status categories, should you wish for your event to be considered.

  • State Championship Event
  • Triathlete of the Year Event
  • Junior State Series

Calendar applications are required to be submitted via the online application system by Wednesday 12th Feb 2020. The final calendar for 2020-21 will be released by 1 July 2020. 

SANCTIONING STANDARDS:

The aims of sanctioning a race are to:

a) Assist Race Organisations and Race Directors to stage safe and fair triathlon events

b) Maintain a positive image of the sport of Triathlon by setting minimum standards for the staging of safe races which are accessible to all members of the community. 

c) Ensure that triathlon events are conducted in accordance with minimum standards of safety and fairness on a uniform basis throughout Australia, and in accordance with international standards and obligations as required by Triathlon Australia's membership of the International Triathlon Union. 

All Triathlon WA sanctioned races included on the TWA Annual Calendar of events will be assessed by the TWA Board and Administration annually to ensure the required standards for inclusion on the TWA Calendar are being met. 

All events are sanctioned as per the TA Sanctioning Policy and TA Sanctioning Documentation found on the TA website. These can be found by clicking here  

SANCTIONING FEES:
Sanctioning Fees for 2020-21 will be set by Triathlon Australia and released shortly.

TECHNICAL SERVICE FEES:

Race Directors are required to pay a Technical Service Fees to the relevant STTA to cover the costs of the provision of appropriately trained and qualified technical officials and resources to manage the field of play in accordance with the Race Competition Rules. A Technical Services Fee is based on a user pay system with further information available on the Triathlon Australia 

ONE DAY MEMBERSHIPS:

Competitors in sanctioned (including club) races who don't hold an annual TA Membership must pay a One Day Membership (ODM) in addition to their race entry fee. it is a condition of entering a sanctioned race that a competitor purchases either one day or annual membership. Race Directors are required to act as an agent in most states for the STTA or TA by collecting and passing on competitor One Day Membership fees.

One Day Membership features are:

  • Details of One Day Membership fees must be stated on the entry form produced for a race
  • A competitor must pay the ODM fees to the Race Director in addition to the race entry fee
  • ODM fees are detailed on the TA Sanctioning documentation
  • Race Directors should not prepare separate forms or require competitors to pay additional and separate fees directly to an STTA
  • ODM fees are to be held in trust by a Race Director and fees must be paid to TA via the online sanctioning system when the entries for the race close, accompanied by a list of all participants who registered under a one day membership